Energy Portfolio Administrator

Post Level: SB4 - Local Professional (Junior & Mid Level)

Vacancy Announcement



Only nationals and/or permanent residents of the country of the duty station are eligible to apply. Female candidates are particularly encouraged to apply.


South Africa

04 November 2019

Individual Service Agreement


25 November 2019

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDOs mandate is fully recognized in SDG-9, which calls to Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organizations programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDOs four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of Programme Development and Technical Cooperation (PTC) is responsible and accountable for providing technical cooperation services to enhance the capabilities of developing countries and economies in transition to promote ISID in the areas covered by five departments: Department of Programmes, Partnerships and Field Integration; Department of Agri-Business; Department of Trade, Investment and Innovation; Department of Environment; and Department of Energy.

The position will be located in the Industrial Energy Efficiency Division (PTC/ENE/ESI)

The Department of Energy (PTC/ENE) assists member countries in the transition to a sustainable energy future under the overarching mandate of inclusive and sustainable industrial development, through the application of renewable energy for productive uses, adoption of the efficient use of energy by industry and the introduction of low carbon technologies and processes. In transitioning to a sustainable energy future, the challenges of addressing energy poverty and climate change become an integral part of the Department activities. In discharging its responsibility, the Department cooperates with other relevant organizational units within UNIDO, in particular with: the Department of Environment on resource efficiency, clean technologies, chemicals and Montreal Protocol; the Department of Trade, Investment and Innovation on standards; the Department of Agri-Business Development on productive uses and with the Department of Partnerships and Results Monitoring on strengthening strategic partnerships.

The Energy Systems and Infrastructure Division (PTC/ENE/ESI) focuses on promoting and developing sustainable energy solutions and infrastructure in business, urban and rural contexts. This focus brings together UNIDOs historic interventions on the supply side through promoting renewable energy technologies and on the demand side through industrial energy efficiency. By bringing together supply and demand side interventions, the Division is positioning the work of UNIDO at the leading edge of emergent energy systems and paradigms driven by the convergence of key technologies such as distributed
generation, digitization and storage technologies as well as climate policies.

Presently, UNIDO has a number of energy/low-carbon projects in South Africa at different stages of implementation and development. Two main projects of this portfolio are:

Project One: Industrial Energy Efficiency Improvement in South Africa through Mainstreaming the Introduction of Energy Management Systems and Energy Systems Optimization

The GEF funded SA IEE Phase II GEF Project builds on the work of the UNIDO implemented Industrial Energy Efficiency Improvement in South Africa Project (SA IEE Project), which jointly executed by UNIDO and the National Cleaner Production Centre of South Africa (NCPC-SA). The SA IEE Project began implementation in early 2010 and is coming to a close at the end of 2015. The SA IEE Project was funded South African Government/DfID/SECO and introduced and piloted the IEE concepts and methodologies of
(i) Energy Management Systems (EnMS);
(ii) the new international Energy Management Standard ISO 50001; and
(iii) Industrial Energy Systems Optimization (ESO).
The project is considered a highly successfully project within South Africa.
The SA IEE Phase II GEF Project essentially focuses on promoting IEE through further accelerating and mainstreaming the adoption of EnMS and ESO with South African industry and ensuring the outcomes of the SA IEE Project are expanded and become sustainable market orientated fixtures within the national industrial landscape. Without the SA IEE Phase II Project, it is highly likely that the spread and implementation of EnMS and ESO within South African industry would stall and will remain within the pilot enterprises that the SA IEE Project has worked with and those that have already been trained on the two methodologies at the expert-level.
The overall objective of the SA IEE Phase II GEF Project is to accelerate and expand the introduction of Energy Management Systems (EnMS), Industrial Energy Systems Optimization (ESO), and the Energy Management Standard ISO 50001 Series within the South African industrial (and selected commercial) context in order to realize increased investment in industrial energy efficiency (IEE) through the wide-scale adoption of the two methodologies and ISO 50001 under
(i) enhanced institutional frameworks and regulatory environments,
(ii) technical and implementation assistance to industry and (iii) multi-level engineer, technician and operator capacity building programmes.

Project Two: UNIDO-GEF Energy Efficient Low Carbon Transport in South Africa

The Energy Efficient Low Carbon Transport Project in South Africa (LCT-SA) is an initiative of the Global Environmental Facility (GEF) together with the United Nations Industrial Development Organization (UNIDO). In South Africa, the project is hosted and co-implemented by the South African National Energy Development Institute (SANEDI) through its Cleaner Mobility Programme. Additional executing agencies of the project include the Technology Innovation Agency (TIA), the dti, the Department of Environment Forestry and Fisheries (DEFF), the Department of Transport (DoT), the Department of Mineral Resources and Energy (DMRE) and the selected municipalities where project demonstrations are currently being implemented.
The focus of the LCT-SA Project cascades from the national sphere, with the aim of the first component being to improve policy and regulatory frameworks for Electric Vehicles (EVs), Non-motorised Transport (NMT) and other cleaner mobility options while ensuring that institutional capacity is built at this level to inform critical decisions makers in this sector so that a favourable environment is created for emerging solutions for sustainable transportation in the urban environment.
The second component of the project focuses on the promotion of public transport and NMT in cities as well as the installation of supporting infrastructure for the widespread use of EVs. The third component focuses on monitoring and evaluation.

Duty station: Pretoria, South Africa
Approximate duration: 12 months

Main Functions

Under the supervision of the UNIDO project manager and in cooperation with the UNIDO Representative (UR) within the SARO and the project teams, the incumbent will assist in the overall coordination and the daily management and implementation of the above two projects as the national focal point of the energy efficiency Project Management Teams in South Africa.
Specifically, s/he is expected to carry out the following duties across the projects:

1. Programme Development: Provides inputs to develop the detailed work plans for the roll-out of various components and ensures a time plan for fielding experts, training, awareness raising, equipment purchases and sub-contracts, by following the guidelines and procedures of UNIDO.

2. Programme Execution: Supports the technical quality assurance of the projects/programme execution services ensuring that assigned inputs are delivered on time at the right level of substantive quality and within the allocated budget. This will entail provision of tailored advice, planning, coordinating and arranging the daily project execution according to the project document and endorsed work plan:
(a) Preparation of the necessary technically-specific inputs (consultant job descriptions, terms of reference, training arrangements, equipment specifications, etc.);
(b) Daily co-ordination of the project roll-out, planning and coordination with all stakeholders;
(c) Liaising with project participants and prepare for execution of project activities;
(d) Coordinating activities of consultants and subcontractors including providing oversight and support during field operations, reviewing technical outputs/reports, measurement/assessment of project achievements and cost control;
(e) Promoting the project activities;
(f) Expediting project execution activities and related contracts at the national level;
(g) Analysing, clarifying and resolving issues surfacing during the project execution.

3. Funds Mobilization: Cooperates with other in-house and external entities to provide tailored inputs into mobilization initiatives for scale-up and replication programmes.
Assures the quality of the services provided, ensures the adequate utilization of projects funds, reviews expenditures and funds availability against approved budget and ensures accurate funds reallocation prior to provision of project execution.

4. Global Forum Function: Assists in the preparation for UNIDO's global forum activities (conferences, seminars, expert group meetings, etc.), including the substantive design and subsequent roll-out. Inputs to technical papers or other inputs for external seminars, conferences, expert group meetings, etc.
Supports the preparation of publications and other information dissemination aids and tools.
Keeps abreast of technical and economic developments in South Africa through close contacts with specialized institutions and industry representatives, following the technical press, market developments and trends.
Plans and organizes Programme Steering Committee Meetings on semi-annual basis and/or as/when urgent, including drafting of agendas, preparation and circulation of meeting document; prepare and present status of project execution, budget expenditures, planned project and actual achievements, as well as impact or outcome of each executed project activity.

5. Reporting: Monitors and reports actual project progress compared to the planned project indicators as specified in the project document and in line with the procedures and guidelines by GEF and UNIDO.
Maintains records of project handover note submitted deliverables, documents, files, equipment and materials that are part of the project.

6. Performs other related duties and assignments as required.

Core Competencies

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
WE FOCUS ON PEOPLE: cooperate to fully reach our potential and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

Minimum Requirements


Advanced university degree (Masters of equivalent) in International Relations, Political Economy or other relevant discipline with a specialization in Sustainable Development or energy studies.


Fluency in written and spoken English is required.
Proficiency in other languages is an asset

Field of Expertise

A minimum of three (3) years of relevant professional experience, including some at the international level, involving technical cooperation in developing countries.
Experience in all phases of the Project Cycle.
Exposure to the needs, conditions and problems in developing countries.

The Incumbent must be committed and passionate about environmental and industrial development issues.
Must have outstanding organizational, analytical and priority setting skills with strong negotiating skills.
She/He must be an excellent communicator, able to listen to and engage with multilateral, bilateral, private sector and public sector donors.

The incumbent should have a working knowledge of the sustainable energy policy landscape and stakeholders in South Africa, as well as the industry trends related to Industrial Energy Efficiency and Low Carbon transport.

Experience with project and financial management systems will be an asset

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependants, under the procedures established by the Director General.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Energy Portfolio Administrator

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