National Project Assistant (Albania)

Post Level: SB2 - Local support

Vacancy Announcement



Only nationals and/or permanent residents of the country of the duty station are eligible to apply. Female candidates are particularly encouraged to apply.



16 May 2022

Individual Service Agreement


26 May 2022

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of Digitalization, Technology and Agri-Business (DTA), headed by a Managing Director, coordinates and mainstreams the Fourth Industrial Revolution (4IR) in its technical cooperation, strategic, normative activities aiming at fostering the inclusive and sustainable development in the era of 4IR. The Directorate creates new and innovative technical cooperation deliverables in the areas of trade, investment, technology innovation and agro-industry and agri-business. The Directorate comprises the Department of Digitalization, Technology and Innovation (DTI) and the Department of Agri-Business (AGR).

Responding to the growing demand for supporting inclusive and sustainable industrial development (ISID) in the era of the new industrial revolution, the Department of Digitalization, Technology and Innovation (DTA/DTI) leads the way in addressing opportunities, challenges and risks stemming from the fourth industrial revolution (4IR) and its contribution to sustainable socio-economic progress. The Department is responsible for the strategic coordination of 4IR-related matters with designated focal pointsin other technical Departments and organizational entities of UNIDO, as appropriate. In consultation with public and private partners, DTI designs and implements holistic interventions that are tailored to specific country needs. The Department’s interventions actively identify and combine complementary services from across three Divisions, namely:
- Innovation and Digitalization Division (DTA/DTI/IDD)
- Investment and Technology Promotion Division (DTA/DTI/ITP)
- Quality Infrastructure and Smart Production Division (DTA/DTI/QIS)

This position is located under the Quality Infrastructure and Smart Production Division (DTA/DTI/QIS), which seeks to build national and regional quality infrastructure systems needed to provide internationally recognized services, including strengthening institutional capacities (i.e. metrology, standardization and accreditation); building conformity assessment capacities (testing, inspection, certification, calibration, etc.); supporting small and medium enterprises (SMEs) to take advantage of new technologies and standards for smart production and thus participate in global value chains; trade facilitation and promoting quality awareness with the public sector, economic operators and consumers.

Albania’s economy is steadily growing with high potential for exports in selected sectors. Rich biodiversity in Albania represents an important potential for economic development resulting in Albania becoming one of Europe’s top producers of medicinal and aromatic plants in recent years. Although, related activities have until recently focused on wild plants such as sage, lavender and cornflowers that are harvested in the foothills, commercial cultivation is increasing. In addition, the fruit and vegetable sector benefits from the favourable climatic conditions, enabling early production for several types of fruits and vegetables, which provides for an important export opportunity.

Despite positive developments in recent years and scattered initiatives resulting in export, both these sectors face Quality Infrastructure-related challenges when it comes to demonstrating compliance with international market requirements, which hinders their ability to engage in cross border trade. More specifically, Albania’s agro-food sector faces constraints related to limited traceability, lack of quality standards and safety schemes, inadequate infrastructure and lack of recognized testing capacities in the country. In addition, poor education levels and little or no culture for quality among the rural population ultimately impedes farming entrepreneurs from engaging in trade.

Within the mandate of the GQSP, the overall objective of the project in Albania is to sustainably enhance market access for SMEs in the medicinal and aromatic plants and fruits and vegetable sectors through stronger quality and standards compliance. The project will address challenges faced by both sectors - primarily in terms of pesticide use and bacterial contamination - in order to reduce border rejections in key markets, and to improve both quality and productivity in these value chains. This includes the need for improving the capabilities of Albania’s Quality Infrastructure including its standardization, metrology and accreditation capacities, promoting SMEs’ competency in compliance and promoting a culture for quality in the value chains, thereby improving the quality of produce/products.

The project pursues three outcomes, thus responding to the main compliance challenges identified:

Outcome 1: The technical competence and sustainability of the National Quality Infrastructure System and the conformity assessment services that serve both the MAP and F&V value chains is enhanced. Key quality infrastructure institutions relevant for MAP and F&V value chains will be strengthened through capacity building, use of best practices, skills development, equipment purchase and implementation of management systems to ensure quality and international recognition of their services.

Outcome 2: SME compliance with international standards and technical regulations is enhanced, with a focus on the MAP value chain. This outcome is aimed at strengthening the technical competence of the conformity assessment service providers in Albania, but at the same time ensuring that any such services are consistent with market demand to ensure their ongoing financial viability and sustainability.

Outcome 3: A culture for quality is promoted focusing on both the MAP and F&V value chains.
The technical assistance to be delivered is intended to help the beneficiary organizations, their employees and all other value chain actors (particularly SMEs) to understand and embrace the need to effect changes in their day-to-day work in order to improve productivity and quality along each stage of the value chain.

DUTY STATION: Tirana, Albania
DURATION: 6 months, with possibility of extension

Main Functions

Under the overall supervision and coordination of the Project Manager at UNIDO HQ, and of the National Project Coordinator (NPC), the National Project Assistant (NPA) provides support in the administration of technical cooperation projects, incl. secretarial and administrative support and is responsible for the following key functions:

1. Administrative support

- Support the project manager and NPC in their day-to-day operational work and in the administrative implementation the programme and its activities.
- Handle routine administrative processes, including, but not limited to project inventory, operational advance report, fuel report, leave report, follow up of payments to vendors/experts, etc.
- Facilitate requisitions/purchase orders, terms of reference, and assists in ensuring the technical evaluation of received offers according to UNIDO rules and regulations. In particular, support the monitoring of proper delivery of procured equipment and services to the country.
- Performance of relevant tasks in SAP necessary for the smooth project implementation.
- Provide support to incoming mission of UNIDO Officials and of international experts contracted in terms of the project.
- Provide support to incoming mission of UNIDO Officials and of international experts contracted in terms of the project.
- Ensure adherence to UNIDO rules and procedures.

2. Project management support

- Support the project manager and NPC in their day-to-day operational work and in the project management of the programme and its activities.
- Support managerial and financial monitoring of the project and its activities and collect relevant information (including a possible review of indicators and budget revisions).
- Support the preparation of work plans, fielding of experts, trainings, fellowships, sub-contracts, purchase of equipment, etc.
- Support the preparation of mid-year and year-end progress reports, including financial reports, to the donor based on relevant specifications.
- Assist with the organization Steering Committee meetings and other governance and non-governance meetings.
- Maintain all project records, filing system and regularly update them.
- Maintain a database of the project stakeholders, including contact details of key individuals.
- Support project communication activities (incl. drafting of official letters, invitations, social media).
- Ensure alignment with the overall programme framework of the GQSP and related requirements.

3. Ad-hoc requests

- Any other assignments related to a timely and effective implementation of the project as requested by the Project Team

4. Final Report

- Prepare a final report of the activities carried out during the assignment.

Core Competencies

Core values
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively regardless of our differences in culture and perspective.

Key Competencies
WE FOCUS ON PEOPLE: cooperate to fully reach our potential – and this is true for our colleagues as well as for our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: to stay relevant, we continuously improve,
support innovation share our knowledge and skills, and learn from one another.

Minimum Requirements


Completed Secondary School Education. Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a relevant field.


Fluency in written and spoken English and Albanian is required. Fluency and/or working knowledge of another official UN language, is desirable.

Field of Expertise

A minimum of 6 years of experience in a position providing support to managerial/professional staff requiring administrative and computerized abilities and preferably in an international environment. UN/NGO technical cooperation project implementation experience would be an asset.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependants, under the procedures established by the Director General.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

National Project Assistant (Albania)

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