Project Administrator (UNIDO Headquarters Vienna, Austria)

Post Level: ISA-Junior Specialist

Vacancy Announcement



Female candidates from all Member States are particularly encouraged to apply.



26 February 2018

Individual Service Agreement


20 March 2018

Organizational Context

UNIDO is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. Its mission is to promote and accelerate inclusive and sustainable industrial development (ISID) in developing countries and economies in transition. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the recently adopted 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDOs mandate in SDG-9, calls for the need to "Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation". Accordingly, the Organizations programmatic focus is structured in three thematic priorities:
* Creating shared prosperity * Advancing economic competitiveness * Safeguarding the environment.
UNIDO delivers its services through the following four complementary and mutually supportive core functions: (a) technical cooperation activities; (b) analytical and policy advisory services; (c ) standard- setting and compliance and (d) convening and partnership role. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Programme Development and Technical Cooperation (PTC) of UNIDO is responsible for providing technical cooperation services on technological and economic issues and is organized in the following departments: Department of Partnerships and Results Monitoring, Department of Agri-Business Development, Department of Trade, Investment and Innovation, Department of Energy and Department of Environment. Furthermore, PTC has a close cooperation with other field based Centers and Offices, such as the Investment and Technology Promotion Offices, forming the extended field network of UNIDO.

This position is located in the Business Environment, Cluster and Innovation Division (PTC/TII/BCI) under the Department of Trade, Investment and Innovation (PTC/TII). The Department supports countries in their efforts to develop through trade, investment and innovation the potential of the manufacturing sector to drive socio-economic progress.
The Department is responsible for assisting countries to strengthen competitiveness in global markets through capacity-building in quality, environmental sustainability, and social accountability requirements in accordance with international management system standards and private sector requirements. It supports the establishment of linkages between producers/processors in developing countries and local, regional and global value chains (retailer, manufacturers) by developing capacities in the area of product quality.

The Business Environment, Cluster and Innovation Division works with and for the private sector to increase the latters contribution to sustainable growth and inclusive development. One of its core competences lies in the promotion of clusters and consortia fostering resilient business alliances and reliable institutional networks that allow firms, including micro and small businesses, to achieve economies of scale and scope, complement capabilities and gain access to additional resources and markets. The competitive advantage generated by joint action creates business opportunities otherwise unattainable to individual firms and triggers employment and productivity growth.

The Division further promotes the effective utilization of innovation for sustainable solutions for inclusive economic development and environmental challenges, particularly in the context of the new industrial revolution and the associated paradigm shift. The Division assists governments and industry to achieve transformative changes and to transfer and deploy technology for entrepreneurship, particularly in the context of Industry 4.0.

The Division seeks, through a combination of advisory and capacity-building services, to strengthen national capacities for the creation and continuous strengthening of a business environment that allows the private sector to make a greater contribution to growth, employment and income generation. It supports the creation and/or strengthening of the institutional infrastructure required for the formulation and implementation of strategies for industry upgrading and restructuring in line with comparative advantage, and for enhancing productivity and competitiveness from a private-sector-led development perspective.

Project Context

1. Technological and Enterprise Upgrading Programme on agro-chemicals and agricultural machinery production sector (Industrial Upgrading and Modernization in Cuba):
UNIDO is supporting Cubas efforts in investment and strategic alliance promotion endeavours for strengthening its industrial capabilities and competitiveness in priority industrial sectors through the formulation of a Country Programme Framework (CPF), in line with the economic and industrial transformations decided by the Government and with the UNDAF signed for 2014-2018. One of the priority CPF areas as per main outcomes agreed with the Government of Cuba is the development of an Industrial Upgrading and Modernization Programme (IUMP) focusing on priority agro-chemicals and agricultural machinery production sectors.
Cuba IUMP aims to contribute to inclusive and sustainable industrial development of Cuba and improve food security through upgrading and modernization of industrial sectors of Fertilizers and Agricultural Machinery. This will be achieved through enhancement of industrial performance and competitiveness of pilot enterprises operating in the Fertilizers and Agricultural Machinery industrial sectors within the existing industrial hubs. The programme will be implemented via three mains modules: sectoral analysis and building a strategic action plan for the Cuban priority Fertilizers and Agricultural Machinery industrial product lines/sub-sectors; enterprise diagnosis and industrial upgrading of selected pilot manufacturing enterprises operating within the identified priority sub-sectors/existing hubs; and strengthening human and technical capacities of national counterpart institutions/expertise in the provision of enterprise diagnosis and industrial modernization, sectoral analysis and other best practices.
Proposed technical assistance includes the following outputs and activities:
1) Output 1: Sectoral analysis and building a strategic action plan for development of the Cuban priority Fertilizers and Agricultural Machinery industrial product lines/sub-sectors based on the key food and agricultural crop development needs.
2) Output 2: Enterprise diagnosis and industrial upgrading of selected pilot manufacturing enterprises operating within the identified priority Fertilizers and Agricultural Machinery product lines/subsectors/ existing hubs through technological modernization, optimization of business processes and improvements of enterprise performance and competitiveness.
3) Output 3: Human and technical capacities of national counterpart institutions/expertise established/strengthened in the provision of enterprise diagnosis and industrial modernization, sectoral analysis and competitiveness building and other best practices and related services to the respective priority industrial sectors.

2. Improving Competitiveness of Export-Oriented Industries in Armenia through Modernization and Market Access: Phase II:
Since September 2014, UNIDO has been supporting Armenia to revitalize its clothing industry through the Pilot Phase of the project Industrial Upgrading and Modernization Programme in Armenia (Armenia IUMP). The goal of the Phase I was to develop a full fashion production cycle reflecting both modern trends and traditions of Armenian and the world fashion industry, as well as to promote exports of the ready-made collections. Through this project, initiated in September 2014 and due to the completion in August 2016, UNIDO has worked together with national counterparts in order to strengthen their operational and institutional framework and provide technical assistance supporting the implementation of the national strategies for development of the light industry.
Based on the results achieved during the Projects Phase I, the Government of Armenia requested UNIDO to extend the project to other associated sectors of the light industry.
The Phase II of the project is expected to contribute to the implementation of the National Export-Led Industrial Development Strategy of Armenia through strengthening productivity, competitiveness and collective export capacities of Armenian manufacturing companies operating in the priority light industries. Specifically, the project aims to maintain and improve the market share of local textile and clothing industry operators in domestic markets and to take advantage of opportunities afforded by the regional economic integration processes. The projects Phase II also aims at maintaining and improving market share of local shoe and clothing industry operators in domestic markets and to take advantage of opportunities afforded by prospects of integration within Eurasian Economic Unions trade arrangements.
This will be achieved through the identification of export opportunities for Armenian textile/clothing and the shoe/leather products and producers, modernization of industrial enterprises and improving their competitiveness, and scaling up achieved results by building national technical capacities. As a result, SMEs operating in the textile/clothing and the shoe/leather sectors will modernize their businesses, expand production, raise quality and gain access to markets with the support of reinforced national technical expertise.
Below are the expected project outputs and activities:
1) Enterprise diagnosis, industrial modernization and market positioning for the selected pilot SMEs in the shoe/leather goods and garment industries in Armenia using innovative marketing approaches with possible development of export consortia among the participating manufacturers.
2) Human and technical capacities of national counterpart institutions and of national expertise (experts, trainers, engineers and technicians) strengthened in providing enterprise diagnosis and modernization, competitiveness building and marketing, shoe and garment design, patterning and grading, inter-institutional networking and business partnerships and other related services to the national shoe and garment industries.

Duty station: UNIDO Headquarters, Vienna, Austria
Approximate duration: 3 months with possible extension

Main Functions

Under the supervision of the Project Manager, and working with the project team, administers elements of technical cooperation programme or specific project/s of limited complexity and implementation of technical
cooperation programmes and activities. Main duties are:
- Selecting, organizing and summarizing background information to describe the overall context and background relevant to a project or a sector of technical cooperation activities in a country, assessing the local context for the planning and administration of individual technical cooperation projects;
- Analysing and interpreting project background history and documentation, identifying, reconstructing and documenting significant project events, decisions and deviations;
- Drafting sections of project documents such as project background and justification;
- Informing experts, consultants and other project participants about logistical arrangements and internal procedures for monitoring and reporting in terms of the immediate objectives of specific projects;
- Monitoring specific aspects of project implementation and identifying problems and proposing that actions be taken to expedite delivery of inputs;
- Drafting comments on designated aspects of project progress as an input to programme monitoring;
- Drafting project revisions, including adjusting individual project budgets, on the basis of changed work plans.

Core Competencies

INTEGRITY: To work honestly, openly, impartially and in accordance with the values of the United Nations.
PROFESSIONALISM: To work in a competent, committed and calm manner.
RESPECT FOR DIVERSITY: To work effectively, respectfully and inclusively with people from different backgrounds and with different perspectives.
RESULTS ORIENTATION AND ACCOUNTABILITY: To be accountable and responsible for achieving results and meeting performance standards.
PLANNING AND ORGANIZING: To plan, organize and manage work effectively and efficiently.
COMMUNICATION AND TRUST: To communicate effectively and build trust.
TEAM ORIENTATION: To cooperate at various levels.
CLIENT ORIENTATION: To be responsive towards those to whom services are provided internally and externally.
ORGANIZATIONAL DEVELOPMENT AND INNOVATION: To realize continuous improvement, support innovation, share knowledge and skills and learn from others.

Minimum Requirements



Master's degree or equivalent

in science, business administration, economics, or other relevant discipline with a specialization in trade, project management, SME development.


English - Fluent # Russian - Working Knowledge

Field of Expertise

At least three years of professional experience in area of project development and implementation, industrial development in developing countries and economies in transition, other relevant experience.
Exposure to the needs, conditions and problems in developing countries.
Ability to research and analyze information. Ability to write in a clear and concise manner.
Ability to work effectively in multi-cultural teams

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependants, under the procedures established by the Director General.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Project Administrator (UNIDO Headquarters Vienna, Austria)

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