Project Associate, UNIDO HQ

Post Level: ISA-Junior Specialist

Vacancy Announcement



Female candidates from all Member States are particularly encouraged to apply.



14 January 2020

Individual Service Agreement


04 February 2020

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of the United Nations Industrial Development Organization (UNIDO), as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Programme Development and Technical Cooperation Directorate (PTC) of UNIDO is responsible for providing technical cooperation services on technological and economic issues.

The Department of Programmes, Partnerships and Field Integration (PTC/PPF) provides strategic analysis and advice to support the development of UNIDO’s regional and country programmes, with special emphasis on Least Developed Countries (LDCs). It consists of the Operations Integration Division (PTC/PPF/OID), Partnerships Coordination Division (PTC/PPF/PCD), the Regional Divisions and the network of UNIDO Field Offices. Within the department, the Regional Divisions are responsible for determining regional strategies and programmatic priorities for UNIDO’s services, and ensuring that UNIDO responds to the specific needs and requirements of Member States. The five Regional Divisions cover Africa, the Arab Region, Asia and the Pacific, Europe and Central Asia, and Latin America and the Caribbean.

The position is located in the Regional Division of Africa (PTC/PPF/AFR).

Part of the key functions of the Regional Division of Africa (PTC/PPF/AFR) include:
i. Serve as the principal conduit for communications with the network of UNIDO Field Offices.

ii. Serve as the reference point at UNIDO for comprehensive overviews of cooperation activities in any given country and support in that capacity the interaction between UNIDO
Secretariat and Member States.

iii. Follow-up on the requests of national and regional counterparts, and coordinate and develop, in cooperation with the field network and relevant technical departments, country and regional strategies and programmes—including Country Programmes (CPs) and Programmes for Country Partnership (PCPs) — that are effectively linked to national development priorities, donor priorities and the UNIDO mandate.

iv) In collaboration with UNIDO Field Offices and relevant technical departments, monitor on an ongoing basis the country programme portfolio and project implementation at the country level.

v) Organize global forum events and activities, particularly within the context of the Third Industrial Development Decade for Africa (IDDAIII) and Istanbul Programme of Action (IPoA) for LDCs.

The Regional Division-Africa covers a total of 46 countries. The core responsibilities of the Regional Division-Africa include the strategic cooperation and enhancing strong working relationships with both the African Union and Africa’s eight Regional Economic Communities (RECs), reporting to UNSG in particular the contribution to New Partnership for Africa’s Development (NEPAD), UN-OHRLLS on LDCs/LLDCs/SIDs, OSSA including Agenda 2063 of the African Union among others. UNIDO, through its current Operational Strategy towards LDCs 2012-2020 is aiming to fill the gap of inclusive and sustainable industrial development in LDCs and contribute to achievement of the goals of the Istanbul Programme of Action for the Least Developed Countries for the Decade 2011-2020 (IPoA). In October 2018, UNIDO has launched its initiative Review and consolidation of outcomes: UNIDO Operational Strategy for LDCs 2012-2020 in the context of the Istanbul Programme of Action 2011-2020. The initiative will serve as a means in assessing UNIDO’s contribution in the implementation of IPoA so far, including preparations for the Mid-term review of the Vienna Plan of Action and appraisal of the implementation of IPoA. It will also contribute to UNIDO’s preparatory work for the upcoming Fifth UN Conference on LDCs in 2021 in view of adopting a new Programme of Action to support LDCs during the period 2021-2030 through identification of best practices and lessons learned.

Equally important, the Division is the coordinating unit in the PTC department of another strategic priority of the organization, namely the implementation of the Third Industrial Development Decade for Africa IDDA III (2016-2025).

The Regional Division plays an important role in the development and monitoring of country programmes (CPs) and PCPs which requires close coordination with the Field Offices, technical department as well as with relevant units/departments at the UNIDO HQs.

The Division also organizes global forums and events to promote UNIDO’s mandate and advance the global debate on Africa’s major developmental challenges and their viable solutions. Such forums include the UNIDO Ministerial Conference of the Least Developed Countries, celebrated as a biennial event since 2007 to support LDCs’ graduation through its mandate of Inclusive and Sustainable Industrial Development (ISID). Another example is Africa Industrialization Day (AID), celebrated each year on 20 November. UNIDO plays a fundamental role in orchestrating and coordinating events pertaining to the AID due to its expertise and steadfast commitment in providing technical cooperation to African governments on industrial development issues.

Part of the key tasks for the Project Associate is to advance the necessary work on the LDC Operational Strategy review exercise, programming phase of the PCP Zambia, CP/PCP transition for Nigeria, formulation of the CP Cabo Verde, Sierra Leone and Burundi, as well as monitoring and evaluation of incoming CP/PCP requests; and to support various reporting practices within PTC/PPF/AFR.

Duty Station: Vienna, UNIDO HQ

Main Functions

Under the guidance of the Chief - Regional Division, Africa at PTC/PPF/AFR and close supervision of the Project Manager, the Project Associate should apply basic theoretical knowledge and analytical skills in supporting the work of Regional Division–Africa and is thus responsible for the following key functions:

1. Support the development and monitoring of CPs/PCPs in selected countries of coverage under the supervisor’s portfolio, especially in LDCs/LLDCs, including drafting of CBNs and other project related documents and follow-ups, as necessary.

2. More specifically, assist in advancing necessary preparations for the programming phase of the PCP Zambia, including compiling general background information from readily available sources for the country diagnostic, the upcoming formulation missions and investment promotion activities, as necessary. Furthermore, Project Associate should contribute to drafting of the PCP document, by inter alia designing and drafting supporting flow charts, schedules, graphs and tables; coordinating the collection and verification of documents, actions and data, assembling and editing basic data required for planning and negotiation, in format dictated by agenda or supervisor's instructions, checking project documents for clarity, consistency and completeness.

3. Similarly, the Project Associate will be expected to assist in drafting, consolidating and providing backstopping support as required for the formulation of the CP Cabo Verde, including the preparation of the Programme Screening Form, in collaboration with the National Project Coordinator, collection of relevant data, coordination with technical departments and organization of formulation missions for the country diagnostic leading to the formulation of the CP document.

4. Furthermore, assist in collection of relevant background documents and statistical data for UNIDO’s LDC Review exercise, assist in consolidation of planned outcome documents, as necessary and in collaboration with the Senior Consultant leading the initiative; maintain institutional memories or other documentation systems to record project activities.

5. Assist in designing and drafting of relevant documents and identification of relevant stakeholders and participants for UNIDO’s global forum activities and side events feeding into the Organization’s overall preparations for the upcoming appraisal of the implementation of IPoA. This work will also be relevant for UNIDO’s preparation and development of strategic position at the Fifth UN Conference on LDCs in 2021 (UNLDC-V), organized in view of adopting a new Programme of Action to support LDCs during the period 2021-2030. For AID2019, ensure finalization of all administrative requirements and support the preparation of the AID2019 Final report, as necessary.

6. Support the Division’s external and internal monitoring and reporting mechanisms, in particular related to preparation of presentations and reports on LDCs/LLDCs/SIDS for the UNSG, the CDP and UN-OHRLLS, in close coordination with relevant TC departments and Field Offices, by inter alia retrieving substantive information on status of project, outcome, output, key performance indicators (KPIs), risks, etc. from the SAP Portfolio and Project Management (PPM) module and providing substantive inputs for draft reports.

7. Provide coordination support, as required, for project related portfolio in selected countries of coverage, especially in LDCs/LLDCs, One UN projects and for collaboration with UNCTs, within the framework of the UNDS Reform.

8. Assist in drafting correspondence to specific UNIDO counterparts, in ad-hoc assignments and research activities, in arranging briefings, tours, and related activities for visitors, missions and fellowship holders, as required.

Core Competencies

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

Minimum Requirements


Advanced university degree in economics, social science, political science, studies of international relations, European studies, social/development studies or other similar field with exposure to qualitative and academic research.


Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language, particularly French is an asset.

Field of Expertise

A minimum of one (1) year of relevant professional experience in an international environment, particularly in project/programme management and evaluation. Exposure to working with government agencies, business representatives, international organizations or any other relevant stakeholder is essential. Knowledge of UNIDO Field Office operations, as well as excellent communication, analytical and drafting skills are necessary. Very good command of office software, such as Microsoft Office (Outlook, Word, Excel and PowerPoint) is required. Exposure to the needs, conditions and problems in developing countries is required.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependants, under the procedures established by the Director General.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Project Associate, UNIDO HQ

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